Project Managers Against Poverty, building project management capacity through mentoring Project Managers Against Poverty, building project management capacity through mentoring
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Mentees

Being mentored enables you to learn from another person’s vision, experience, and learning, and get professional guidance on the challenges you encounter.

A recent mentee says: "I would highly recommend this mentoring program to anyone doing management in development. It's a great support system for sharing best practices, lessons learned and most importantly, perspectives". A current mentee says: "I had my first skype call this morning and it was surprising how much our paths have crossed and how my mentor's career is similar to what I would like mine to be in the future. So I think it will be an excellent match".

To become a mentee take a look at the video "How to Find a Mentor" and follow the simple steps below. There's lots of useful information on our Resources page to help you. Also there's a flowchart here to give you an overview of the mentee process. The service is provided at no cost to users.


Check that you qualify

To qualify for mentoring you should be working in international development or the third sector, and be involved in managing projects or seeking to become a project manager. Ideally you will have passed or be studying for the PMD Pro Level 1 or other methodology, but this is not essential.

The PMD Pro (Project Management in Development for Professionals) was established to build on established methodologies and so provide common standards and practical guidance to run development projects. It recognises that while good project management principles are universal, development projects have unique challenges. PMD Pro is managed by pm4ngos and an excellent on-line starter guide to PMD Pro can be found at pmdprostarter.org, also at pmdpro flex and at pmdproforward.org. Also a quick guide to the PMD Pro can be downloaded for free here.

Read the Code of Conduct

This Code of Conduct sets out the roles and responsibilities of mentors and mentees who participate in the PMAP Mentoring Programme, and it is a condition of participating that you agree to this.

As a participant in the PMAP Mentoring Programme, I agree:

  • to comply at all times with PMAP’s Privacy Policy and Terms of Use;
  • to treat other participants in the Mentoring Programme with respect and put an honest effort into the mentoring relationship;
  • that I will not communicate through the e-messaging facility in a manner which is offensive, unlawful, vulgar, defamatory, fraudulent, threatening, bullying, or unsuitable in any other way;
  • to commit sufficient time towards the mentoring relationship by communicating regularly as reasonably required;
  • that I will not promote goods or services from sources in which I have a financial or personal interest;
  • that I will not accept fees or commissions;
  • to represent myself honestly (e.g. I will not use a fake identity or alias);
  • to recognise the diversity of the Mentoring Programme and I will respect the variety of cultural norms, beliefs, practices and values of the other participants;
  • not to disclose personal information of the mentor or mentee without his or her permission;
  • to respect my mentor/mentee’s time and other responsibilities and ensure that I do not impose beyond what is reasonable;
  • to share the responsibility with my mentor/mentee for the smooth winding down of the relationship when it has achieved its purpose;
  • that I may dissolve the relationship at any time but that I have a responsibility for discussing the matter with my mentor/mentee as part of mutual learning;
  • that I will escalate any issues to PMAP where such issues cannot be resolved with my mentor/mentee;
  • that all communications with my mentor/mentee will only be by secure messaging conversations through the website or Internet telephony (e.g. Skype and FaceTime); and
  • that all communications will be in English.

As a mentee within the PMAP Mentoring Programme, I also agree:

  • to put effort and energy into getting matched with a mentor;
  • to create relevant, specific, detailed and clear mentoring requests;
  • to maintain the confidentiality of my mentoring relationships;
  • to proactively build my mentoring relationships;
  • to communicate regularly and openly with my mentor;
  • to honour my commitment to my mentor;
  • to hold all sensitive information provided through the mentoring relationship in strict confidence; and
  • not to rely on information from my mentor but to seek other sources.

Last updated 01 August 2016

Register

By registering for the Mentoring Programme, you agree to be bound by our Code of Conduct (above), Terms of Use, and Privacy Policy. If you agree then, click the button below to register to be a mentee and create your profile on-line as follows:

  • Account Details: Enter your email address, a username, password and a confirmed password. The password should be at least 8 characters in length, and should include 1 uppercase character and 1 number.
  • Personal Profile: Enter your name and a brief pen picture of yourself (50-60 words) and enter your contact details (these can remain private). You can add your LinkedIn address if you have one (without the https://) and Skype address.
  • Mentoring Profile: Provide detailed (but concise) answers in all boxes. In your Career Summary please include details of projects you have worked on.

Once you are happy with your profile click Submit (you can always login and change it later). You will receive an email confirming your registration, awaiting activation by the administrator. Make sure that this message is not spammed out! You will receive another email once your account has been approved and activated.

Register to be a mentee

 

 

 

Complete your registration

Once your account is active please log in to complete your registration.

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Read and agree the LINGOs MentorNet Acceptable Use Policy.

Now enter the Skills & Expertise you want to be mentored in. An accurate list will help to match you to a suitable mentor. Click the Settings icon gear to Edit Profile, then chose Skills & Expertise.

Click the question mark icon question to see the drop-down skills list. Select the relevant skills one at a time and click Add each time. You can add your own Skills but it's better to keep to the list as this will improve your chances of a good match.

Click Save when you have finished.

If you wish you can add a picture in Settings by choosing Edit Profile Image and then follow the simple instructions.

Before you log out just check your profile through and tweak if necessary. You can always go back and change things later.

Choose & request a mentor

Log in. Under your Mentoring Profile you will notice a button Request a Mentor

When you click this you will see a list of available mentors who possess some or all of the skills and expertise that you seek.

Note that you will only see a list of mentors at this stage if you have completed your skills/expertise and there is a match between your skills/expertise and of the mentors. If there is no match at this stage, or if you want to expand the search, you can enter keyword search terms and do a new search.

Click on the name to see the full profile of each mentor with their skills.

Note that it's sometimes better here to right-click and “open in new tab”. That means you can easily get back to the search results again.

When you have chosen a prospective mentor, click Request Match.

By the way, you can also send a message to the mentor to discuss your needs before clicking Request Match by clicking the message icon above.

Once you have clicked Request Match a box appears to which you can add a message explaining the reasons for the match request. Leave the score box blank.

Now click Send to send the request. A message appears confirming that the request has been sent.

Now wait for a response. You will receive an email either accepting or rejecting your request. Please be patient!

Please do not send multiple requests!. Just one at a time!

Can't find a mentor?

If you are having difficulty finding a mentor who is an exact match for what you want, we suggest you try the following:

  • Write down a few bullet points about the help you need.
  • Log in and search for a mentor using the Request a Mentor search facility or just browse through the list of mentors.
  • Look closely at the profiles of the mentors that roughly match what you are looking for.
  • Then, for those with a reasonable match, send a message to each person with your bullet points to enquire whether they think that they can help you. Use the Messages facility on the website.
  • Look at their replies and then (hopefully) chose a mentor.
  • You can either click the Request a Mentor button in your Profile and click Request Match on the mentor profile you want from the names displayed or send a secure message to the Administrator (Peter Marlow) who can connect you.

Arrange the Initial Meeting

When you get a response, your new mentor will send you a secure message. To see this, and to reply, login to the website and click the Messages icon on the top right of your profile screen.

Arrange a date and time for an Initial Meeting (see below) with your Mentor and agree how you will communicate: on Skype or FaceTime, or using the secure conversation (message) facility on the website.

There's more information about the Initial Meeting and what to do at here.

Start an Activity Log

It is important that you make a record of your meetings with your Mentor in your Activity Log on the website.

Login to the website and click the Activity Log tab. Your first entry should record arrangements for this Initial Meeting.

There's more information about how to keep an Activity Log here.

Hold the Initial Meeting

On the agreed date and at the agreed time and date you, as the Mentee, should initiate the Skype/FaceTime session or start a conversation through the website with your Mentor as agreed.

Introduce yourself, review each other’s experience & discuss the issues that need to be resolved.

Decide whether or not to go ahead with a mentoring relationship.

Record the details of this meeting and the outcomes in your Activity Log.

There's more information about the Initial Meeting and what to do at here.

Make an Agreement

Draft a Mentoring Partnership Agreement with your Mentor in which you should agree:

  • Your goals & objectives as the focus of our mentoring relationship (add 3 or 4 objectives).
  • How often you will meet.
  • How long you think the mentoring partnership should last (this can be updated as the relationship progresses).
  • How you will communicate. It's best to use the secure Conversations messaging facility on the website. Or you could meet on Skype/FaceTime. You can also upload documents to share.
  • Record the details of this Agreement in your Activity Log or create a joint document and upload it to your document area where it can be shared.

There's more information about how to write a Mentoring Partnership Agreement at here.

Meet regularly

Meet regularly by secure conversations through the website or by Skype/FaceTime to discuss progress and try to resolve any issues

Provide regular feedback to each other and evaluate progress, and rework your Mentoring Partnership Agreement if necessary.

If progress is not being made or circumstances change either party may end the relationship on a "no-fault" basis.

It's important that you always record the content of your meetings and discussions on your Activity Log on the website.

Conclude

When you have finished you should close the relationship and record this on the Activity Log.

Review how things went and also record this in the Activity Log.

Your Mentor will then formally close the relationship.

Celebrate success!

Share your experiences with us at feedback@pmap.email. We can all learn from experience good or bad!


A flowchart showing the e-mentoring process for mentees is here.

By registering for the Mentoring Programme, you agree to be bound by our Terms of Use, Code of Conduct, and Privacy Policy.

Register to be a mentee

 

 

You can contact us at support@pmap.email

or log in and send a secure message to the Administrator (Peter Marlow) via the website.

© Project Managers Against Poverty 2017