Project Managers Against Poverty, building project management capacity through mentoring Project Managers Against Poverty, building project management capacity through mentoring
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Mentors

Mentor at work!
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Serving as a mentor to project managers involved in international development offers the intrinsic satisfaction of contributing to the success of development projects. It's a great way to give back and make a difference! It's also a great learning opportunity.

One of our mentors said of his mentee: "It was really nice sharing with her my experience and help her grow and find her own way. I had people on my way who helped me grow and become what I am today and its only payback".

To become a mentor follow the simple steps below. There's lots of useful information on our Resources page to help you. Also there's a flowchart here to give you an overview of the mentor process. The service is provided at no cost to users.

Check that you qualify

You should be an experienced project manager. You can reside anywhere in the world. You do not need to have mentored before. If you haven't mentored before we can provide resources to help you. Other mentors on the programme can give you support if you need it.

It would be desirable for you to have experience of managing development projects or third sector projects. A knowledge of PMD Pro would also be helpful.

The PMD Pro (Project Management in Development for Professionals) was established to build on established methodologies and so provide common standards and practical guidance to run development projects. It recognises that while good project management principles are universal, development projects have unique challenges. PMD Pro is managed by pm4ngos and an excellent on-line starter guide to PMD Pro can be found at pmdprostarter.org and at pmdproforward.org. Also a quick guide to the PMD Pro can be downloaded for free here.

Ideally you will be a member of a professional organisation such as the Project Management Institute or the The Association for Project Management.

Read the Code of Conduct

This Code of Conduct sets out the roles and responsibilities of mentors and mentees who participate in the PMAP Mentoring Programme, and it is a condition of participating that you agree to this.

As a participant in the PMAP Mentoring Programme, I agree:

  • to comply at all times with PMAP’s Privacy Policy and Terms of Use;
  • to treat other participants in the Mentoring Programme with respect and put an honest effort into the mentoring relationship;
  • that I will not communicate through the e-messaging facility in a manner which is offensive, unlawful, vulgar, defamatory, fraudulent, threatening, bullying, or unsuitable in any other way;
  • to commit sufficient time towards the mentoring relationship by communicating regularly as reasonably required;
  • that I will not promote goods or services from sources in which I have a financial or personal interest;
  • that I will not accept fees or commissions;
  • to represent myself honestly (e.g. I will not use a fake identity or alias);
  • to recognise the diversity of the Mentoring Programme and I will respect the variety of cultural norms, beliefs, practices and values of the other participants;
  • not to disclose personal information of the mentor or mentee without his or her permission;
  • to respect my mentor/mentee’s time and other responsibilities and ensure that I do not impose beyond what is reasonable;
  • to share the responsibility with my mentor/mentee for the smooth winding down of the relationship when it has achieved its purpose;
  • that I may dissolve the relationship at any time but that I have a responsibility for discussing the matter with my mentor/mentee as part of mutual learning;
  • that I will escalate any issues to PMAP where such issues cannot be resolved with my mentor/mentee;
  • that all communications with my mentor/mentee will only be by secure messaging conversations through the website or Internet telephony (e.g. Skype and FaceTime); and
  • that all communications will be in English.

As a mentor within the PMAP Mentoring Programme, I further agree:

  • not to use any ideas, products or materials that a mentee has, or may develop, to further my business or financial interests;
  • to maintain the confidentiality of all ideas, products or materials that have been entrusted to me by my mentee;
  • to encourage my mentee to maintain the highest ethical standards;
  • to maintain a high standard of personal and professional conduct with my mentee;
  • to always communicate in a truthful manner;
  • to support the goals of my mentee;
  • to avoid the intent or appearance of unethical or compromising practice in relationships, actions and communications;
  • to accept only assignments for which I am qualified by my experience and competence;
  • to immediately acknowledge any influences on my objectivity to my mentee;
  • to refer my mentee to PMAP for issues or questions for which I feel unqualified; and
  • that my role is to respond to the mentee’s development needs and agenda and not to impose my own agenda.

Last updated 01 August 2016

Register

By registering for the Mentoring Programme, you agree to be bound by our Code of Conduct (above), Terms of Use, and Privacy Policy. If you agree then, click the buttom below to register to be a mentor and create your profile on-line as follows:

  • Account Details: Enter your email address, a username, password and a confirmed password. The password should be at least 8 characters in length, and should include 1 uppercase character and 1 number.
  • Personal Profile: Enter your name and a brief pen picture of yourself (50-60 words) and enter your contact details (these can remain private). You can add your LinkedIn address if you have one (without the https://) and Skype address.
  • Mentoring Profile: Provide detailed (but concise) answers in all boxes. In your Career Summary please include details of projects you have worked on.

Once you are happy with your profile click Submit (you can always login and change it later). You will receive a confirming email for your registration, awaiting activation by the administrator. Make sure that this message is not spammed out! You will receive another email once your account has been approved and activated.

Register to be a mentor

 

 

 

Complete your registration

Once your account is active please log in to complete your registration.

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Read and agree the LINGOs MentorNet Acceptable Use Policy.

Now enter your Skills & Expertise. Try to be as accurate as possible as this will help the right mentee to find you. Click the Settings icon gear to Edit Profile, then chose Skills & Expertise.

Click the question mark icon question to see the drop-down skills list. Select the relevant skills one at a time and click Add each time. You can add your own Skills but it's better to keep to the list as this will improve your chances of a good match.

The last step! Click on Settings and tick the box Available To Mentor and set the Maximum Mentees between 1 and 4, the number you are most comfotable with.

Click Save when you have finished.

If you wish, you can add a picture in Settings by chosing Edit Profile Image and then follow the simple instructions.

Before you log out just check your profile through and tweak if necessary. You can always go back and change things later.

Wait for a mentoring request

You will receive an email to alert you that you have been matched to a mentee.

You can now send your mentee a private message by logging in and going to their profile from the left hand menu, and then clicking on the Messages icon at the top right of their profile screen.

The Mentee will message back to arrange a time & date for an Initial Meeting. You will agree how you will communicate: Skype or FaceTime, or by using the secure conversation (message) facility.

Note that you may receive messages through the website from prospective mentees to enquire whether you might be the right mentor for them before the formal match process begins.

Start an Activity Log

It is important that you make a record of your meetings with your Mentee in your Activity Log on the website.

Login to the website and click the Activity Log tab. Your first entry should record arrangements for this Initial Meeting.

There's more information about how to keep an Activity Log here.

Hold the Initial Meeting

On the agreed date and at the agreed time and date the Mentee will intiate the Skype/FaceTime session a conversation through the website as agreed.

Communicate by the agreed method: Skype or start a conversation through the website

Introduce yourself, review each other’s experience & discuss the issues that need to be resolved.

Decide whether or not to go ahead with a mentoring relationship.

Record the details of this meeting and the outcomes in your Activity Log.

There's more information about the Initial Meeting and what to do at here.

Make an Agreement

Draft a Mentoring Partnership Agreement with your mentee in which you should agree:

  • The mentee's goals & objectives as the focus of our mentoring relationship (add 3 or 4 objectives).
  • How often you will meet.
  • How long you think the mentoring partnership should last (this can be updated as the relationship progresses).
  • How you will communicate. The website has a secure messaging system and an area where you can exchange docuemnts. Or you could meet on Skype.
  • Record the details of this Agreement on your Activity Log or create a joint document and upload it to your document area where it can be shared.

There's more information about how to write a Mentoring Partnership Agreement at here.

Meet regularly

Meet regularly by secure conversations through the website or by Skype/FaceTime to discuss progress and try to resolve any issues

Provide regular feedback to each other and evaluate progress, and rework your Mentoring Partnership Agreement if necessary.

If progress is not being made or circumstances change either party may end the relationship on a "no-fault" basis.

It's important that you always record the content of your meetings and discussions on your Activity Log on the website.

Conclude

When you have finished, agree to close the relationship and record this on the Activity Log

Review how things went and also record this on your Activity Log.

It is the mentor's responsibility to send a message to the PMAP administrator to formally close the relationship.

Celebrate success!

Share your experiences with us at feedback@pmap.email. We can all learn from experience good or bad!


A flowchart showing the e-mentoring process for mentors is here.

By registering for the Mentoring Programme, you agree to be bound by our Terms of Use, Code of Conduct, and Privacy Policy.

Register to be a mentor

 

 

You can contact us at support@pmap.email

or log in and send a secure message to the Administrator (Peter Marlow) via the website.

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